1. Accession number

Field	Accession number
Description	collections’ own accession number of the strain
Input process	consists of collection acronym followed by a number or alphanumeric identifier separated with a blank Make sure unique number is given to each strain
Required for	MDS

2. Other culture collection numbers

Field	Other culture collection numbers
Description	accession numbers of the strain in other collections
Input process	New strain: as given by depositor Existing strain: if strain is sent to another collection, get and add accession number used in that collection. It can not be given if the strain is unique in the collection. numbers from individual researchers are also allowed Collection acronyms: CABRI agreed list Numbers are separated by semicolon
Required for	MDS

3. Restrictions

Field	Restrictions
Description	value "no", or a text field describing the appropriate restrictions: hazard group, import/export regulations
Input process	Enter ‘No’, or actual restrictions, which may be linked to a file for conditions of delivery The text may contain codes which refer to text files explaining the restrictions in more detail.
Required for	MDS

4. Organism type

Field	Organism type
Description	contain value "Bacteria" or "Archaea".
Input process	Enter "B" or "A"
Required for	MDS

5. Name

Field	Name
Description	full scientific and most recent name of the strain: - Genus name and species epithet - Subspecies * - Pathovar * - Authors of the name - Year of valid publication or validation - Approbation of the name
Input process	Enter full scientific name as given by depositor and confirmed (or changed) by collection. Names of authors of the name, year of valid publication or validation and approbation are included after a comma. Values for approbation: AL = approved list, c.f.r. IJSB 1980 VL = validation list, in IJSB after 1980 VP = validly published, paper in IJSB after 1980 Reference list: DSMZ list of bacterial names
Required for	MDS

6. Infrasubspecific names

Field	Infrasubspecific names
Description	variety designation, epithet, authors and reference. Does not apply to all strains
Input process	Enter type and epithet of the variety as given by depositor and confirmed (or changed) by collection. Names of authors and reference are included. This field excludes the pathovar name and the serovar name, which are both infrasubspecific names but are to be netered int the NAME field Format: see MINE format (Stalpers et al., Systematic Applied Microbiol 1990; 13:92-103 http://www.urbanfischer.de/journals/sam/mic_biol.htm)
Required for	MDS

7. Status

Field	Status
Description	nomenclatural status of the strain (like "type", "neotype", etc.) Does not apply to all strains
Input process	Enter information on type and scientific name of organism, for which material from which strain was isolated is type material. Format: see MINE format (Stalpers et al., Systematic Applied Microbiol 1990;13:92-103).
Required for	MDS

8. Other names

Field	Other names
Description	names used for the strain in the past (not synonyms) that may still be in use. Same format as Name field. Does not apply to all strains.
Input process	Enter previous names used for the strain if they are no synonyms of the current name. Same format as Name field.
Required for	RDS

9. History of deposit

Field	History of deposit
Description	history of the element from depositor to isolator. - Name of depositor - Institute of depositor - Name of isolator - Institute of isolator - Names and institutes in between
Input process	Enter information as given by depositor Format: see MINE format (Stalpers et al., Systematic Applied Microbiol 1990;13:92-103).
Required for	MDS

10. Conditions for growth

Field	Conditions for growth
Description	Culture medium Atmospheric an light conditions Temperature conditions
Input process	Each collection has to provide its own list of culture media and recipes, medium provided for strain is linked to medium in this file. (http://www.dsmz.de/media/media.htm) Atmospheric and light conditions should only be given if they are special. Additional remarks on the cultivation like 'freshly prepared medium is necessary' or 'extended incubation time…' if necessary'
Required for	MDS

11. Form of supply

Field	Form of supply
Description	form in which the strain will be sent to the customer
Input process	Values: ‘Active', ‘Dried', 'Dried ice'
Required for	MDS

12. Serovar

Field	Serovar
Description	serovar name and author. Required for some medically important species. Does not apply to all strains
Input process	Format: see MINE format (Stalpers et al., Systematic Applied Microbiol 1990;13:92-103).
Required for	RDS

13. Isolated from

Field	Isolated from
Description	name of substrate or host from which the strain was isolated.
Input process	Enter information as given by depositor or as retrieved from public information sources Format: see MINE format (Stalpers et al., Systematic Applied Microbiol 1990;13:92-103).
Required for	RDS

14. Geographic origin

Field	Geographic origin
Description	name of country where strain originated from, followed by details on location.
Input process	Enter information as given by depositor or as retrieved from public information sources Format: see MINE format (Stalpers et al., Systematic Applied Microbiol 1990;13:92-103). CABRI agreed list for country: name based on country code file retrieved from: ftp://ftp.ripe.net/iso3166-countrycodes updated by the RIPE Network Co-ordination Centre, in co-ordination with the ISO 3166 Maintenance Agency at DIN Berlin. Exception for UK, USA, USSR, Netherlands, North Korea
Required for	RDS

15. Mutant

Field	Mutant
Description	type and parent of mutant if strain is a mutant strain. Applies only to a small number of strains.
Input process	Free text: enter information as given by depositor or as retrieved from public information sources
Required for	RDS

16. Genotype

Field	Genotype
Description	names of chromosomal markers of the strain. Especially recommended for strains of species for which many genetically modified strains exist. Does not apply to all strains
Input process	Format: see MINE format (Stalpers et al., Systematic Applied Microbiol 1990;13:92-103).
Required for	RDS

17. Literature

Field	Literature
Description	reference to publication in which the strain is described. Especially recommended for type strains
Input process	new entry: Journal Title Year;Volume(issue):beginning page#-ending page# The journal title is abbreviated following international standard rules (ISSN abbreviations). The abbreviations are without dot. Authors and title of the article are not mentioned. existing catalogues: conversion by SRS following CABRI agreed standard This reference can be followed by the Pubmed ID enclosed within square brackets as follows: [PMID: 1234567], where '1234567' is the Pubmed ID of the paper
Required for	RDS

Guidelines prepared for CABRI by BCCM, CBS, CERDIC, DSMZ, ECACC, HGMP, INRC, MSDN
Update: March 2000
Page layout by CERDIC
Copyright CABRI, 2000